Human Resources Assistant

    • Job Tracking ID: 512912-585829
    • Job Location: San Francisco, CA
    • Job Level: Entry Level (less than 2 years)
    • Level of Education: BA/BS
    • Job Type: Full-Time/Regular
    • Date Updated: August 03, 2017
    • Years of Experience: Less Than 1 Year
    • Starting Date: ASAP
    • Campus Location: Mission
    • Status: Regular Full-Time
    • Department: Header: Human Resources
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Summary:

The Human Resources Assistant provides administrative support to the HR department as well as assists with Workers’ Compensation and compliance.

 

Essential Duties and Functions:

Administration

  • Maintains departmental organization by updating and filing all electronic and paper records, ordering supplies, and sorting mail
  • Maintaining files, including filing for active and terminated employees
  • Prepares Employee Handbooks, New Hire Paperwork Packets, and Benefit Orientation Packets
  • Responds to routine employee and public inquiries
  • Assists with facilitating employee appreciation and recognition activities
  • Assists with coordination of departmental and society-wide meetings and activities
  • Processes HR department invoices and expense reports
  • Processes ordering of name tags, business cards, and ID badges
  • Processes payment from employees for name tags and name badges
  • Responds to employment verification requests
  • Monitors and responds to the Human Resources email inbox
  • Assists the Human Resources team with special projects, as needed

Employee Departures

  • Pulls terminated Employee Files and I-9 paperwork out of active file to terminated file
  • Preparation of Weekly People Report

Compliance

  • Ensures confidential human resource files and records are maintained
  • Prepares monthly Meal Premium dashboard
  • Assists with audits and surveys

Workers’ Compensation and Society Safety

  • Manages Workers’ Compensation claim process with insurance carrier
  • Compilation and posting of annual OSHA 300A Form
  • Assists with the administration of the Safety Committee (scheduling, agenda preparation, meeting minutes)
  • Assists with safety audits, on-going prevention efforts, and overall Safety Program administration

Customer Service

  • Practices and encourages the humane treatment of animals
  • Provides quality customer service to staff, volunteers, and clients while actively promoting our mission, services, programs and events
  • Promotes donation and giving opportunities as appropriate

Volunteers

  • Works cooperatively with all volunteers and recognizes the talent and commitment they bring to the Society

Safety

  • Ensures a safe work environment, following all safety guidelines and modeling safe work practices
  • Takes immediate action to address any safety concerns that could put a staff member, volunteer, client, animal, or the organization at risk

Diversity and Inclusiveness

  • Works effectively with individuals from diverse communities and cultures
  • Successfully works with a team of colleagues who represent a diversity of work and conflict resolution styles

Open Communication

  • Facilitate open, direct communication throughout the Society
  • Embrace and promote the Society’s BLISS direct communication program

 

Physical Requirements and Work Environment:

  • Regularly sits at a computer station and operates electronic equipment 6 to 7 hours per day
  • Frequently lifts, carries and positions objects weighing up to 15 pounds when moving supplies and managing special events
  • Typically stands, bends, stoops and crouches while working special events
  • Periodically moves about the campus to coordinate work
  • Consistently exposed to animals and animal allergens under conditions with limited alternatives available

 

Reporting Relationships and Contacts:

  • Reports to the Director of Human Resources

Education and Experience (required):

  • A bachelor's degree or a combination of education and related experience

 

Knowledge, Skills and Abilities:

  • Commitment to the mission, values, goals, and success of the San Francisco SPCA
  • Strong interpersonal, written and verbal communications skills
  • Sound judgment and ability to exercise complete discretion when dealing with confidential information
  • Superb level of customer service
  • Strong organizational, problem solving and time management skills
  • High proficiency with computer software and data base management; ability to utilize technical resources to problem solve
  • Knowledge of Human Resource practices and experience with HRIS systems a plus
  • Affection for animals, concern for their welfare and a willingness to accommodate animals in the work place

Benefits

Salary and Benefits:

The starting hourly rate for this position depends on the depth and breadth of experience. Regular, full-time positions are eligible for benefits package including: PTO and holiday pay, medical, dental & vision insurance, life insurance, long-term disability, tax-deferred retirement plan, pre-tax commute expense deductions, discounted veterinary care, employee discount on retail, pet supplies, and dog training classes.