Summary: The Director of Finance is responsible for leading day-to-day management and operations for SPCA accounting activities and provides financial oversight and reporting to the various SPCA business divisions.
Essential Duties and Functions:
- Responsible for financial reporting, planning, and record-keeping. Oversee all accounts, ledgers and reporting systems, ensuring compliance with appropriate accounting standards and principles, regulatory requirements.
- Maintain relationship with outside auditor and prepare all schedules and materials for annual audit
- Oversee financial system systems implementations and upgrades
- Maintain internal control and reporting systems
- Oversee Revenue Recognition, Payroll, Accounts Receivables, Billing, Accounts Payable and General Ledger Accounting for all programs
- Manage cash flow and forecasting. Develop a reliable cash flow projection process and reporting mechanism that includes minimum cash threshold to meet operating needs.
- Optimize the handling of banking relationships to initiate appropriate strategies to enhance cash positions
- Coordinate, analyze, and interpret trends of accounting information and business activities
- Provide management oversight of designated accounts, including Gift Donations, Grants, and Bequests
- Review and approve responsible accounts, journal entries, adjustments, accruals
- Perform analyses and estimate major revenue and cost of revenue reserves and allowances
- Ensure financial reports are constructed monthly and presented to relevant stakeholders within the business. Ensure queries are addressed appropriately and efficiently
- Ensure external financial reporting requirements and commitments to the public and other stakeholders are adhered to within appropriate timeframes (quarterly and/or annually).
- Ensure financial information is presented accurately and efficiently
- Evaluate, develop and implement effective, efficient and up-to-date administrative systems and processes to best serve the organizations needs.
- Establish, maintain, and monitor cash control systems for the organization.
- Coordinate Finance Committee meetings of the Board of Directors. Working with the Co-President and committee chair, prepare and present materials and reports for each meeting as needed.
- Work closely with senior staff to assist them in being effective as possible in program financial management, program budgeting and related activities.
- As a member of the senior management team, participate in organization-wide strategic planning and implementation.
- Provide oversight for the hiring, orientation and training of finance department staff
- Provide leadership and direction to the department staff, set long- and short-term goals, develop action plans, and provide performance reviews.
- Educate managers in different department
- Keep staff members informed on Society wide announcements, policies, and protocols
Mission, Vision and Values
- Thoroughly understand the Society’s mission and all of its programs; serve as an enthusiastic, effective advocate of these programs internally and throughout the community.
- Practice and promote the humane treatment of animals
- Provide quality customer service to clients, volunteers, and staff while actively promoting our mission, services, programs and events.
- Promote donation and giving opportunities as appropriate.
- Attend various special events, promotions, and community functions as a representative of the SF SPCA as requested.
- Work cooperatively with all volunteers and recognize the talent and commitment they bring to the Society.
- Ensure a safe work environment; following all safety guidelines and modeling safe work practices.
- Take immediate action to address any safety concerns that could put a staff member, volunteer, client, animal, or the organization at risk.
Diversity and Inclusiveness
- Work effectively with individuals and colleagues from diverse communities and cultures
- Facilitate open, direct communication throughout the Society.
- Embrace and promote the Society’s BLISS direct communication program.
Physical Requirements and Work Environment:
- Work is performed in an office setting within an animal shelter and care facility
- Regularly sits at a computer station, repetitively enters transactions 7 hours per day
- Typically stands, bends, stoops, and crouches while filing documents manually
- Frequently lifts, carries and positions objects weighing up to 30 lbs when moving supplies and records
- Regularly moves about the campus to coordinate work
- Occasional weekend and evening work
- Consistently exposed to animals and animal allergens under conditions with limited alternatives available
Reporting Relationships and Contacts:
- Reports to CFO
- Senior Accountant, Accounts Payable and Payroll Specialist report to this position